Tips for preparing a video presentation

There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in MP4 or AVI format. Here are some links to instructions on recording a meeting on common platforms:

• WebEx:Video Conferencing – Record a Cisco Webex Meeting
• Google Meet: Record a video meeting – Meet Help
• Zoom: Local Recording ? Zoom Help Center
• Gotomeeting: How to Record a GoToMeeting Session | Techwalla and How to Convert and Open the GoToMeeting Recordings
• Microsoft Teams: Record a meeting in Teams – Office Support

Some common presentation software (e.g. Powerpoint, Keynote) lets you export your presentation to MP4 or AVI video format, with or without your face and voice included.

Guidelines for preparing your video:

• Duration: Maximum 8 minutes
• File size: Maximum 1 GB
• Video file format: MP4 or AVI
• Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

Files not compliant may not be posted on the conference platform.

Include the title of the paper and the name(s) of the author(s) as well as IAMCR and the name of the section or working group in your video.

File Format for Upload

• All files must be in MP4 or AVI format
• Less than or equal to 1Mbps bitrate: To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
• Resolution = maximum 720p HD, To check the bit rate, right click on the file name, click on properties, go to the details tab, and look for total bitrate.
• You must use the following naming convention: 1234.mp4 or 1234.avi where 1234 is your paper’s ExOrdo ID number. Files that are not correctly names may be dropped from the programme.

Tips for Recording

1. Use as quiet an area as possible
2. Avoid areas that have echo. Small rooms and rooms with carpeting, curtains, furniture etc. will reduce echo.
3. If you are recording your presentation with an online video conferencing tool, make sure you have a good internet connection.  
4. Use a good headset with microphone close to your mouth BUT away from direct line of mouth to reduce “pops”. Avoid using the default built-in microphone on your computer.
5. Do a test recording of a minute or two and review the sound and video quality, MP4 or AVI format, and bit rate before recording the entire presentation. Make adjustments if needed.

The information on this page was adapted from https://healthcom2020.ieee-healthcom.org/preparing-and-uploading-your-virtual-presentation